End the Not-So-Great Office Paper Chase With Document Management [Free Infographic]

By Lane Lebahn | Sep 27, 2018 3:48:16 PM

Years ago, “The Paper Chase” was a good movie and TV series. It was also a good way to describe how office workers interacted with documents.

There was no email. Fax was still new. Computers were much larger than today’s light-weight (and more powerful) laptops and storage was often on reels of tape.

Of course, there were filing cabinets and file rooms in the basement to serve as the office “memory.”

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Find Your Information Faster With Searchable PDF

By Lane Lebahn | Sep 26, 2018 4:52:52 PM

When you digitize documents, you need to decide what format you want to save them as -- TIFF, PDF, and JPEG are common formats; each with different benefits and uses.

Today we’ll go over the benefits of using searchable PDF.

When you scan documents, you need to be able to find them again. There are two primary methods of tagging documents for retrieval: tagging documents by metadata (file name, customer number, customer name, etc.) which requires you to search on a limited number of terms and full-text search, which allows you to search for any word within a document.

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These 4 Freedoms Delivered by Managed Print Services Will Help Your Office Get More Done

By Dave Quint | Sep 25, 2018 12:36:12 PM

"Every dollar spent on printing involves another $9 to manage it."*

Print costs are the third largest office expenditure for most companies. Regular readers will be familiar with the financial arguments I’ve made in favor of trimming those costs with managed print services (check out this infographic for a high-level visual overview).

Beyond dollars and cents, the other hidden cost of managing your own printing environment is time. Staff time ordering supplies and requesting maintenance. Lost time from copiers going down without preventive maintenance. Lost IT time spent troubleshooting issues.

Does your copier have to scratching your head? Outsource it. Click here to learn more about Managed Print Services.

Here are four freedoms that turning to MPS can provide to your office.

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The Printer Won’t Print -- 6 Quick and Simple Tips and Fixes to Common Printing Problems

By Dave Quint | Sep 15, 2018 10:54:00 AM

It happens to all of us.

We click print; walk to the printer; and . . . nothing.

It’s an annoying fact of office life, sometimes rising to the level of panic if we can’t print an important document needed ASAP.

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Print Rules Saved Us Money -- Smart Printing in Action

By Dave Quint | Sep 6, 2018 3:44:02 PM

One of the most inelegant phrases in all of information technology is “eat your own dog food.”

When someone asks an IT software company or an IT services-related company that question, it means “do you use the product you’re trying to sell me”?

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Document Management, Cutting Paper, and Saving Those Tiny Paper Cuts to Your Bottom Line

By Lane Lebahn | Aug 29, 2018 3:48:38 PM

Sometimes our potential clients think it's a little odd that my role at a copier dealership is to help our clients print fewer documents.

It's not.

Our goal is to help our clients use technology to help their business grow and to get work done more effectively and with as little friction as possible in how they use technology. Whatever product or service our client needs, that goal remains the same. 

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Paper Documents and Disaster, or the Problem With Betty

By Lane Lebahn | Aug 23, 2018 5:29:20 PM

One overlooked downside of an over-reliance on paper documents is that you're probably in trouble in the case of a disaster.

Many companies backup their data and think they have a disaster recovery plan.

Some companies have their documents on paper in a filing cabinet, tucked away in the corner and think “Safe! Hackers can't get me!”

Many companies don't even think about preparing for a disaster.

Everyone should.

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