Saving Digital Documents for Decades – What You Need to Know About PDF/A

By Lane Lebahn | Oct 24, 2018 4:35:18 PM

Businesses are forgoing traditional archiving formats, such as microfilm and paper, and are increasingly opting for electronic formats to store valuable information securely.


Why? Digital storage makes retrieval faster and is often less costly. As a larger portion of documents are “born digital” it also makes less and less sense to print those documents for long-term archival or records management needs.

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How Are You Going to Get Better Next Year?

By Dave Quint | Oct 5, 2018 4:20:42 PM

Smart businesses are beginning to plot out their plans for growth in 2019 now.

Goals shouldn't be vague wishes either – growth or “better productivity” are as useless as all of those upcoming New Year's resolutions to “eat better” and “lose weight.”

No, your goals need to be SMART: specific, measurable, achievable, relevant, and time-bound.

Without a SMART plan of action, a goal is just another name for “wish” (and just as unlikely to come true).

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Find Your Information Faster With Searchable PDF

By Lane Lebahn | Sep 26, 2018 4:52:52 PM

When you digitize documents, you need to decide what format you want to save them as -- TIFF, PDF, and JPEG are common formats; each with different benefits and uses.

Today we’ll go over the benefits of using searchable PDF.

When you scan documents, you need to be able to find them again. There are two primary methods of tagging documents for retrieval: tagging documents by metadata (file name, customer number, customer name, etc.) which requires you to search on a limited number of terms and full-text search, which allows you to search for any word within a document.

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Don't Leave IT Implementation Success to Chance – Manage the Change With These 6 Tips

By Dave Quint | Jun 29, 2018 12:14:47 PM

 One of the overlooked success factors in how any office adopts and effectively uses new technology is how well was the change handled?

Coping with change is a huge topic, so I'll be hitting the high points here. In brief, change management focuses on managing the people-side of a new business process in order that the people will successfully mesh with the new way of doing things.

When you are moving your office away from paper to automated workflows and business processes, that disrupts the way people are accustomed to working. This digital transformation can confuse your employees and co-workers as you introduce new technology that will save everyone time and boost productivity.

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