5 Tips for Choosing the Right Production Printer for Your Office

By Mike Andrews | Nov 1, 2018 1:45:04 PM

Even as the “less paper” office becomes more realistic and we seem to do everything on apps, paper still plays a key role in marketing, invoicing, and other large-volume and high quality printing functions.

When you need to print high-volumes at high quality, you need a production printer. With so many options, what are the important things to look for as you search?

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Document Management in Action - Human Resources

By Lane Lebahn | Oct 10, 2018 12:48:14 PM

Human Resource departments are often piled high with documents -- and for good reason. HR is the keeper of vital company policies, employee records, and other information necessary to maintain and keep available.

While some records are never given a second glance, HR staff need quick access to them at all times, just in case an issue arises. Some documents are regularly needed and accessed several times a year.

For that reason, paper is a challenging method of record keeping. Document management software provides an efficient way to retrieve information and ensure its accuracy.

Here are just a few of the ways HR departments can benefit from going digital.

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How Are You Going to Get Better Next Year?

By Dave Quint | Oct 5, 2018 4:20:42 PM

Smart businesses are beginning to plot out their plans for growth in 2019 now.

Goals shouldn't be vague wishes either – growth or “better productivity” are as useless as all of those upcoming New Year's resolutions to “eat better” and “lose weight.”

No, your goals need to be SMART: specific, measurable, achievable, relevant, and time-bound.

Without a SMART plan of action, a goal is just another name for “wish” (and just as unlikely to come true).

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End the Not-So-Great Office Paper Chase With Document Management [Free Infographic]

By Lane Lebahn | Sep 27, 2018 3:48:16 PM

Years ago, “The Paper Chase” was a good movie and TV series. It was also a good way to describe how office workers interacted with documents.

There was no email. Fax was still new. Computers were much larger than today’s light-weight (and more powerful) laptops and storage was often on reels of tape.

Of course, there were filing cabinets and file rooms in the basement to serve as the office “memory.”

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Find Your Information Faster With Searchable PDF

By Lane Lebahn | Sep 26, 2018 4:52:52 PM

When you digitize documents, you need to decide what format you want to save them as -- TIFF, PDF, and JPEG are common formats; each with different benefits and uses.

Today we’ll go over the benefits of using searchable PDF.

When you scan documents, you need to be able to find them again. There are two primary methods of tagging documents for retrieval: tagging documents by metadata (file name, customer number, customer name, etc.) which requires you to search on a limited number of terms and full-text search, which allows you to search for any word within a document.

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These 4 Freedoms Delivered by Managed Print Services Will Help Your Office Get More Done

By Dave Quint | Sep 25, 2018 12:36:12 PM

"Every dollar spent on printing involves another $9 to manage it."*

Print costs are the third largest office expenditure for most companies. Regular readers will be familiar with the financial arguments I’ve made in favor of trimming those costs with managed print services (check out this infographic for a high-level visual overview).

Beyond dollars and cents, the other hidden cost of managing your own printing environment is time. Staff time ordering supplies and requesting maintenance. Lost time from copiers going down without preventive maintenance. Lost IT time spent troubleshooting issues.

Does your copier have to scratching your head? Outsource it. Click here to learn more about Managed Print Services.

Here are four freedoms that turning to MPS can provide to your office.

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6 Careless Ways to Expose Sensitive Documents and Risk a Data Breach

By Dave Quint | Sep 24, 2018 5:11:01 PM

It should be impossible to ignore security challenges today - though many offices do continue to try.

We’re bombarded with commercials, ads, radio spots, articles in the newspaper and magazines, podcasts, news programs, and even this blog (sometimes) about various security issues.

Most of this content focuses on securing networks, which is a huge, complex, and important topic. We’ve focused on the issue of copier security.

I’d like to bring the focus down to a level we’re all familiar with -- the humble document. We all work with documents. Paper or digital, sensitive documents need to be secured.

Here are six ways documents could be accessed by the wrong people -- and what to do about it.

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