These 4 Freedoms Delivered by Managed Print Services Will Help Your Office Get More Done


"Every dollar spent on printing involves another $9 to manage it."*

Print costs are the third largest office expenditure for most companies. Regular readers will be familiar with the financial arguments I’ve made in favor of trimming those costs with managed print services (check out this infographic for a high-level visual overview).

Beyond dollars and cents, the other hidden cost of managing your own printing environment is time. Staff time ordering supplies and requesting maintenance. Lost time from copiers going down without preventive maintenance. Lost IT time spent troubleshooting issues.

Does your copier have to scratching your head? Outsource it. Click here to learn more about Managed Print Services.

Here are four freedoms that turning to MPS can provide to your office.

1. Strategic Thinking

How much time do you spend managing your print environment? From procurement to installation to supply/maintenance, hours of staff time could be invested in this monthly (or weekly for complex environments). If your environment involves more than one team or department, you can start multiplying the complexity.

An MPS partner removes the burden of management, giving staff their time back. Your partner helps with the strategy to procure and implement devices. Your IT staff is no longer tasked with troubleshooting and supporting equipment they aren’t familiar with. Users don’t lose time trying to find a printer that works because proactive maintenance means better uptime.

Your managed print services partner focuses on your printing environment. You focus on your business.

2. Make Difference-Making Investments

Printing is a substantial cost for most offices. Managed print services trims unnecessary printing, which reduces costs. A known cost-per-page based on your monthly volume means easier budgeting -- and no unexpected maintenance costs eating into your bottomline.

Take those savings and reinvest in staff training, needed IT upgrades, or save for a rainy day.

3. You Get the Right Technology for Your Office

Because office equipment is usually thought of as just a cost, there isn’t a strategy for acquiring the right equipment. Often, offices buy or lease copiers and printers because they were a “good deal”, not because they were the right copier needed to achieve business goals.

MPS ensures your office has the right tools. Choosing for the myriad options available is daunting, your MPS partner can help you get the right mix of functionality into your office with the minimum amount of equipment. The upshot: you pay less while being able to do more.

4. Work Smarter

Ink and toner is ordered automatically, so that’s one less worry in your busy day. Today’s copiers (as you know!) do more than print and copy. With equipment to match your needs, you can begin to transform your office by removing paper from business processes. When you remove paper from processes, those processes speed up.

Everyone works faster and gets more done.

You can read more about managed print services in our free eBook. Click here to read -- immediate access, nothing to fill out!

If you’re ready to get started or want to have a conversation to see if MPS is right for you, contact us below and we’ll get you started on the path to lower costs and higher productivity!

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*Opening statistic from ALL Associates Group, February 2015.

About The Author

Dave Quint, president and CEO of Advanced Systems Inc. and past president of BTA Mid-America. Dave has worked with copiers, MFPs, scanners, and document workflow software since joining Advanced Systems as a sales associate in 1989. His favorite part of the job -- “there is no greater joy than to see the positive impact these solutions have in our client’s businesses.’ You press print, we take care of the rest. Contact us for more information >>