Take Control of Printing Expenses – Know What You Are Spending and Why


Studies have shown that the average office worker prints approximately 10,000 sheets of paper each year. Imagine how this cost increases when you have multiple office workers. In order to reduce your expenses in this area, you have to take control of the process. Every sort of business these days functions by printing materials on a daily basis. Managed print services, however, offers you the opportunity to significantly lower these costs.

Managed services allow businesses a chance to track their spending for print activities. At the same time, you can set a specific budget for printing. Small projects may be okay for onsite office printing. Larger projects can be performed by the experts that provide managed print services. These experts not only produce quality printing, they work to help you deliver professional materials for your clients.

Limit Daily Printing

There are many different items printed in the average office daily. Here are some of the common things printed:

  • Documents
  • Reports
  • Financials
  • Contracts

You can limit daily printing by using managed print services. The experts that provide these services can work with you on budgeting for print activities. They can even do daily projects for your business. Tracking your expenses is a good way to prepare for other important projects. Saving money on resources is an alternate way to invest in other department needs.

Plan for Big Projects

Office printers and copiers are rarely capable of producing materials for big projects. These are not the pieces of equipment you would use for marketing items or high-volume printing. Managed print services can easily meet these needs. These services deliver projects based upon specific orders. They can be scheduled in advance and according to your individual needs.

Managed print services are a modern way to outsource work. These services can be used for regular print projects. Marketing campaigns include a variety of materials that need to be professionally produced. Managed services come in handy when you have special events planned. They are also quite helpful for impromptu meeting and presentations. For this reason, you should consider these services to reduce print expenses.

About The Author

Dave Quint, president and CEO of Advanced Systems Inc. and past president of BTA Mid-America. Dave has worked with copiers, MFPs, scanners, and document workflow software since joining Advanced Systems as a sales associate in 1989. His favorite part of the job -- “there is no greater joy than to see the positive impact these solutions have in our client’s businesses.’ You press print, we take care of the rest. Contact us for more information >>