Choose the Right Copier/ Office Equipment


make a strategic decision when it comes to choosing your office equipment or copier

There is no one “right” copier (or any piece of office equipment – or any type of business technology for that matter).

However, there is a right copier for you.

Too often, people look to technology – just the technology – as the solution for their business needs. What do you miss when you jump straight to buying technology? The most important step of all: pin-pointing exactly what your real business needs are.

On the surface, choosing office equipment seems simple – you need to make copies, print, and scan and multifunction printers do that. So you simply spend a few minutes online (though perhaps not on eBay!) doing a small amount of research and then click to buy when you find one you think suits your needs. Alternatively, you might even make a trip to one of the office supply stores to look at your options in person. Either way, you open box, set your device where you have a bit of space, attach all of the cables, test it, and you’re ready to go. Right?


For a very small office, this might – might – be the case. However, if you copy, print, or scan hundreds of documents or more per month, you really should take more time. The right multifunction printer for your needs will make you more productive, but you don’t want to under or over purchase (or lease).

Do you need color or just black and white?

How much do you print per week? Per month?

What about copies? Do you have peak periods or is it a steady stream?

Do you have robust or occasional scanning needs?

How much space do you have to fit the equipment?

What productivity software is embedded in the device that could help your productivity?

If you really want to understand the multifunction printer (MFP) and how it can be your multitasking companion, read our free guide by clicking on the link below and be strategic with your next move. The MFP: Your Swiss Army Knife of Office Productivity will highlight the most important aspects of selecting an MFP – and they aren’t always related to the hardware itself. 

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About The Author

Dave Quint, president and CEO of Advanced Systems Inc. and past president of BTA Mid-America. Dave has worked with copiers, MFPs, scanners, and document workflow software since joining Advanced Systems as a sales associate in 1989. His favorite part of the job -- “there is no greater joy than to see the positive impact these solutions have in our client’s businesses.’ You press print, we take care of the rest. Contact us for more information >>