Cost-Effective Printing: 19 Rules to Save Every Penny

By Dave Quint | May 23, 2017 1:30:00 PM

Are you paying triple – or more – than you need to print documents?

Whenever you print to a color multifunction printer rather than your black and white printer (or a regular laser printer) when you only need a black and white copy, you’re paying at LEAST triple the cost.

Now, we are “only” talking pennies (or even fraction of a penny) for one page of a printed document. But we all know the Ben Franklin saying, “A penny saved is a penny earned.” When you print or copy thousands of copies per month, those pennies add up by the end of the year. 

Saving those pennies is where print rules become important. Using print control and tracking software such as Canon's UniFlow and PaperCut NG or MF from PaperCut, businesses of any size can control costs AND increase security with follow me printing.

Print jobs can be automatically routed according to rules designed to support your print policy, including sending documents to be printed on the most cost-effective device. Depending on how much administrative control you have access to for your printing infrastructure, you might need to talk with either your internal IT folks and/or your copier partner to be sure these rules are set up accurately. 

Print Management: Rules to the Rescue

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Managed Print Services Versus Cost Per Copy: There Is a Difference

By Dave Quint | May 11, 2017 11:09:00 AM

It’s easy to forget how complicated the nuances are in what we do. We, as copier dealers, allow businesses to save money and operate their office equipment as cost-effectively as possible (among other things, such as document management, improving business processes, ensuring our customers select equipment to meet their needs, etc.). 

I recently experienced how easy it is for someone new to the copier industry to become confused during a conversation about cost per copy (CPC).

He kept thinking that cost per copy and managed print services are the same thing. After that conversation, I thought a short explanation here could be helpful for others. 

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Customer Service and Community Involvement Make Advanced Solutions Business of the Year

By Dave Quint | May 9, 2017 1:59:19 PM

 

I don't often use this space to talk about us, but I'm going to today.  

We are delighted to have been honored by the Greater Cedar Valley Alliance and Chamber with their Business of the Year Award for 2017 (51+ full-time employees). 

“The award honors an Alliance and Chamber investor for promoting the quality of life and offering leadership within the Cedar Valley, achieving a major business accomplishment, or making an outstanding contribution to the Cedar Valley community, economy, and citizens.”  

While you frequent readers realize that the most important common thread throughout our 60 year history is our focus on you, our customers. We also take pride in our efforts as individuals and as a company to improve the communities where we work and live.  

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10 Reasons Why a Print Assessment Is a MUST for Every Organization

By Dave Quint | May 1, 2017 11:44:32 AM

It seems like everyone wants to offer you a “free assessment” these days. But assessments aren’t all bad—especially when it comes to the copiers and printers in your office. They are the lifeblood of your operations, and chances are you haven’t given them a second thought since you put them in place.

“So what?” I can hear you thinking.

Here are 10 reasons that will turn that “so what?” into a “what a great idea!”

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10 Friendly Tips That Will Make Your Copier User-Friendly (and Save You Time and Aggravation)

By Dave Quint | Apr 26, 2017 11:22:04 AM

 

I like to fish – and the mechanics of fishing are easy for me through long experience and learning from others. So when a reel tangles my line or a lure hooks on a snag, I know what to do. And, of course, there's the proverb: Give a man a fish and he eats for a day. Teach a man to fish and he can feed himself.

We're going to turn that proverb sideways today and teach you how to take care of your copiers so you can print and copy hassle free – and avoid having to call your copier repair partner.

More often than not, problems with copiers are most often caused by operator error (in other words – YOU). You might disagree, but copiers come with many user-friendly features today. The reason you disagree is probably because you may not have been taught how to fish, er, use your digital copier. (We provide training as part of copier installation, by the way.)

That’s why I’ve put together a handy list of some of the lesser known copier tricks so hopefully you and you copier can get along. Let's go fishing!

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5 Reasons Document Management Equals Good Government

By Lane Lebahn | Apr 20, 2017 12:40:51 PM

Government agencies are consumed by paper – paper that seems to grow exponentially with every new policy or form that's made. It’s a double edged sword—all agencies need meticulous records, but the inefficiencies of a paper-based or antiquated system can be costly. Now more than ever, agencies are taking a hard look at their current situation and where they need to be.

In a recent Center for Digital Government survey of more than 200 state officials:

  • Over 80% of respondents said better document management capabilities are a top priority
  • 41% said a key driver of electronic document management is the ability to streamline workflows
  • 70% are actively reinvesting in their document management technology

Before you rule out an overhaul, and think you can jury-rig your legacy systems, consider these five reasons why making an investment in a modern document management system may not be such a bad idea after all.

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Command Workstation: What It Is and Why You Will Kick Yourself for Not Using It Sooner

By Mike Andrews | Apr 13, 2017 10:00:00 AM

If your day involves a lot of printing, you have a Fiery print controller, and you’ve never heard of Command Workstation, keep reading. I'm about to be your hero.

Like your Fiery, Command Workstation is a product of EFI (Electronics For Imaging) – a product that many folks kick themselves for not using sooner once they find out just how awesome it is.

Even better – IT’S FREE.

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