Print With Color and Get Paid Faster, Plus 4 More Ways Color in Business Documents Improves Your Business

By Mike Andrews | Aug 15, 2018 1:14:00 PM

Smart use of color in customer-facing documents will help you get paid faster, improve your brand recognition, and move more people from browser to buyer.

Color has a huge impact in printed communications. 

Color shapes emotion and draws attention to words and phrases in a way to get your message across. Color can also draw attention to the action areas on documents – spotlighting the due by and payment due details on an invoice, for example.

But wait, haven't you advised to print in black and white rather than color because it's cheaper?


You should use print rules (download a free copy of print rules and habits here) and common sense when printing in color – roughly half of all printed documents aren't even used after all. However, SMART use of color is, well, smart.

Here are five reasons to use color in your business documents.

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Document Management Lets You Find Documents in Seconds

By Lane Lebahn | Jul 28, 2018 9:30:00 AM

We've all heard the expression, “What you don't know can't hurt you.”

While that might be true for our feelings (sometimes), when it's time to find your business documents so that you can get work done what you don't know is wasting your time.

Document management software will help you find your information in seconds (literally).

Everyone who works in an office has wasted time trying to find the right document.


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There's a Xerox Copier App for That – Get the eBook

By Dave Quint | Jul 27, 2018 3:29:25 PM

I continue to be amazed at the improvements made year after year on copiers.

When I started in this industry, copy machines were beginning to transition from the gargantuan beasts that made the “kathunk, kathucnk” sound as they made copies to including the ability to scan, copy, print, and fax from the same device.

The equipment has gotten smaller, more reliable, and with improved capabilities.

One of the too often under-used capabilities in many offices is the apps that are on the copier.

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Don't Leave IT Implementation Success to Chance – Manage the Change With These 6 Tips

By Dave Quint | Jun 29, 2018 12:14:47 PM

 One of the overlooked success factors in how any office adopts and effectively uses new technology is how well was the change handled?

Coping with change is a huge topic, so I'll be hitting the high points here. In brief, change management focuses on managing the people-side of a new business process in order that the people will successfully mesh with the new way of doing things.

When you are moving your office away from paper to automated workflows and business processes, that disrupts the way people are accustomed to working. This digital transformation can confuse your employees and co-workers as you introduce new technology that will save everyone time and boost productivity.

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Top 7 Best Reasons to Use a Multifunction Printer

By Dave Quint | Jun 27, 2018 1:47:00 PM

Do you still have a scanner for converting paper documents to store on your computer, a printer, an older copier with limited functionality to make copies, and a fax machine (if you still use one)?

Any office environment will benefit from combining these four different machines into a single multifunction printer that can provide all four functions for you. 

There are a number of benefits – some obvious, some not-so-obvious – when you upgrade to a multifunction printer (or multifunction copier, or, as we like to call it – the copier).

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Energy-Saving Tips for Your Copiers and Printers That Are Good for You and the Environment

By Dave Quint | Jun 21, 2018 7:45:00 AM

How many of you turn off the lights when you leave a room?

Have you replaced your light bulbs with more energy-efficient ones? I'm sure you turn off the lights when you leave a room. And, of course, you adjust the air conditioning or heat based on when you're at home or in the office.

These are simple, common-sense steps nearly everyone takes to save on their electric bill.

But what about your office equipment?

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Oldies But Not So Goodies – 13 Reasons to Update Those Old Copiers Holding Your Business Back

By Dave Quint | Jun 19, 2018 8:06:00 AM

Every other year or so we've gotten used to the release of the next new batch of amazing phones.

People line up around the block or camp overnight for a chance to be the first to get their hands on one. Sometimes the changes and upgrades have been revolutionary; more often they're evolutionary.

Either way, we know that we'll be able to do more with the new phones – even if we end up just watching cat videos on a slightly larger and better screen. 

While not as exciting for the wider world, copier manufacturers are also constantly innovating and improving their products.

It might not be as exciting as getting a brand new phone, but investing in new office equipment can help your office get more done. There is a time and a place for “if it's not broke, don't fix it.” However, if you've had the same copier for a decade (or even a few years); considering an upgrade isn't a bad idea.

Here are 13 benefits from updating older office equipment.

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